Venue Capacity Management

Venue Capacity Management at Exhibitions and Conferences

Event organisers are facing a fresh challenge in how they can successfully manage an engaging exhibition or conference whilst also allowing sufficient social distancing between attendees.

Venue capacity management means maximising space and managing venue capacities, whilst also being responsible for the concerns of delegates, exhibitors and event staff.

Control the Flow at your Exhibition

Venue capacity management includes managing the flow of visitors at exhibitions, so an easy to use venue capacity app is the perfect tool to help event organisers. Being able to see real-time stats and limit access to any or all areas of an event ensures that you can manage the flow effectively. As well as live reports, a full post-event breakdown will enable you to really see the detail. Assess which areas of the event and which sessions were well attended and use that data to feed into your future planning.

Dynamically Manage Event Capacity

Of course, event organisers might need to change things during the event itself and so a system that allows you to update room capacities in real-time would be ideal. Monitoring your venue capacity management will allow you to make changes based on real-world experience - reducing the capacity in busy areas of your exhibition or conference to allow sufficient space between visitors or increasing capacity if required.

Event Scan - Industry Leading Venue Capacity App

The Event Scan venue capacity app by Event Connections is a great tool for venue capacity management, tracking event attendee movements and also limiting access to venue areas or event sessions. With all data syncing back to our in-house online event registration system, reporting can be viewed in real-time. The Event Scan venue capacity app is usually installed on devices that we deploy and manage around a venue. It blends seamlessly into our event badging and lead retrieval solutions.

For help with venue capacity management and maintaining good social distancing at your exhibition or conference, please do get in touch with the UK Event Registration Experts.